The Club shall be called the Ashford (Middlesex) Hockey Club.
The objectives of the Club shall be:
To play Women’s hockey in accordance with the rules of the England Hockey Association.
To play Men’s hockey in accordance with the rules of the International Hockey Board.
To play indoor hockey.
To organise and participate in such social activities as shall be decided from time to time.
To play colts/junior hockey in accordance with the Rules of England Hockey
The officers of the Club shall consist of the President, Committee Chairman, Honorary Secretary, Honorary Treasurer, Honorary Assistant Secretary, Honorary Assistant Treasurer, Fixtures Secretaries for Women’s, Men’s and mixed matches, Men’s and Ladies Club Captains, Captains and Vice-Captains for all eleven’s and Junior Representative.
The Club shall be managed by a Committee composed of the President, Chairman, Honorary Secretary, Honorary Treasurer, Honorary Assistant Secretary, Honorary Assistant Treasurer, Men’s and Ladies’ Club Captains, Chairman of the Entertainment’s Committee, Hockey Club Representative to the Board of Ashford Sports Club Ltd, Women’s and Men’s Fixture Secretaries, Press Officer, Men’s and Ladies Membership Secretaries and Junior Representative.
All officers of the Club and members of the Committee shall retire annually at the Annual General Meeting but can be eligible for re-election.
Any vacancies occurring among the Officers of the Club or members of the Committee between General Meetings shall be filled by the Committee.
When present the President shall preside at all meetings of the Club. In the President’s absence or at the President’s discretion, the Committee Chairman shall preside.
The Committee Chairman shall preside at all meetings of the Committee and in his/her absence another Committee member shall be selected as Chairman for the meeting.
The person presiding shall have an original vote, and in cases of equal voting, a casting vote.
The Committee shall meet as often as required during the year.
Quorum of the Committee
A quorum shall consist of more than half the current Committee members.
Functions of the Committee
The functions of the Committee shall be to:
Interpret and enforce the Rules of the Club and to resolve any problems not specifically covered by the Rules;
Control the finances of the Club;
Appoint such Sub-Committees as considered necessary;
Co-opt for special purposes any member of the Club to serve on the Committee or sub-Committee(s);
Exercise such administrative powers as may be deemed necessary to carry out the objectives of the Club.
Annual General Meeting
The Annual General Meeting of the Club shall be held on a date to be fixed by the Committee for the purpose of:
Receiving the annual report of the Committee.
Receiving the annual report of the team Captains
Receiving and adopting the Audited Accounts of the Club made up to the last day of March.
Election of Officers, Members of the Committee and Trustees of the Club for the ensuing year.
The election of the two Honorary Auditors.
All notices relating to matters to be discussed or voted upon at the Annual General Meeting must be sent in writing 21 days before the meeting to the Honorary Secretary , but the foregoing shall not prevent amendments to such motions being proposed and accepted at the Annual General Meeting proving the persons concerned are present.
Nominations for Officers must be received by the Honorary Secretary prior to the Annual General Meeting signed by the nominator, seconder and nominee. Nominations can be accepted from the floor provided that the nominator, seconder and nominee are present.
Extraordinary General Meeting
An extraordinary General Meeting of the Club may be called:
By the Committee of the Club at any time.
By not less than 10 members of the Club on submitting to the Honorary Secretary a written and signed request stating the matter to be considered by the meeting. The meeting shall be called by the Honorary Secretary within 21 days of receipt of the request. Only the matter set out in the notice of the meeting shall be considered.
The meeting shall be called by the Honorary Secretary within 21 days of receipt of the request. Only the matter set out in the notice of the meeting shall be considered.
Notice of Meeting
Fourteen (14) days notice of any Annual General Meeting and seven (7) days notice of an Extraordinary General Meeting, specifying the business to be transacted; also the day and the hour of the meeting shall be sent to every member in writing to his/her address as in the Club Register.